Coordination is the same job whether it happens in a project plan or on a venue floor. My event work is the live version of what I do behind the screen: the same planning and coordination between most different stakeholders, the same attention to detail. Now with people, timing and suppliers in the room and on site.

Successful events run on solid preparation, calm people, and clear communication. I support your event teams before and during the event. Working languages: Fluent Dutch, English, German and Italian. Cooperation options: For single days, multi-day productions or last-minute gaps in your team. Remote, from your offices, on site or as a combination of those modes.

Before the event

• Production preparation
• Preparation of schedules and run sheets
• Coordination with suppliers and clients
• Coordination of international guests
• Travel and accommodation logistics
• Briefing materials for crew, hosts and suppliers
• Last-minute preparation
  

During the event

• On-site production support
• Schedule and timing coordination (keeping the day on track)
• Guest and VIP management
• Liaison with speakers and artists
• Supplier coordination
• Backstage support
• Operational troubleshooting
  

Transport and logistics

• Arranging airport hotel venue transfers for guests, speakers and artists (booked with licensed providers)
• Supplier runs
• Transport of smaller event equipment, materials and documents in a hired vehicle
• Timing and routing so that everything arrives where it should, when it should
  

Languages

• Multilingual guest communication
• Multilingual coordination
• Contact with international suppliers
• Contact with international clients and participants

A bit more precisely:
German-Italian by birth, native speaker of German, living and working in the Netherlands for over two decades. University studies entirely in English. Formally trained as a German-Italian translator, with a background of several years as a technical interpreter. Simultaneous interpreting is not part of my offer.

Experience behind it

I have worked in congress & event support since 1998. I started in Berlin at an agency for incentive and conference groups. Co-developing programmes and itineraries for large international groups.
Handled groups on the spot: hotels, transport, dinner venues.
Supervision of guide and escort schedules on large projects.

Since then I have prepared international conferences and workshops, supported sports events, run corporate sailing events and participated in maritime trade-fairs as an exhibitor for several years.
I have also managed maritime crew travel worldwide where timing, papers and transport had to be right the first time. Find more details about my background here.

So. Need an extra pair of hands?

Tell me the date, the venue, type of event and what is missing in your team.
I will tell you quickly whether I can help.